Accident Reporting Software

Accident and incident logging software for all workplace incidents that result in near-misses, injury, occupational diseases, absence for 3 or more consecutive days, or cause death.

The law instructs that every employer with 10 or more employees must keep a ‘readily accessible’ logbook for work-related accidents and incidents – The Social Security (Claims and Payments) Regulations 1979. Entries must also be preserved for a minimum of 3 years.

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What must be recorded?

According to the HSE, records must be kept for:

■ any work-related incidents that cause death, diagnosed occupational diseases, injuries and near-misses,

■ all work-related injury that results in a worker being unable to do their full range of normal duties for more than 3 consecutive days (including weekends).

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RIDDOR

RIDDOR (Reporting of Injuries, Diseases and Dangerous Occurrences Regulations 2013) is the law that requires the ‘Responsible Person’ in an organisation to report the following to the HSE:

■ any work-related incidents that cause death, diagnosed occupational diseases, ‘specified’ injuries and ‘dangerous’ near-misses — more information about what qualifies for a RIDDOR report can be found here.

■ all work-related injury that results in a worker being unable to do their full range of normal duties for more than 7 consecutive days (including weekends).

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Features

• Records are centrally logged, sufficiently detailed (and GDPR compliant), time-stamped and readily accessible for legal and archiving purposes.

• Supporting images and documents can be attached to any record submission, including a copy of the final RIDDOR report from the HSE; therefore each case can be more thoroughly reviewed.

• Up to 7 user permission levels can be granted: set who can create or edit reports, who can view certain personal data in reports, or who can view submitted reports in the first place.

• A fully digital log-entry process allows for a clear audit trail. All adjustments or updates to a record by any user is noted in the system as well as time-stamped.

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Other Logbooks

Smartlog is cloud-based compliance management software for organisations that seek to centralise their fire and health & safety compliance.

For some minor incidents or the flagging up of premises issues or potential hazards, a general logbook is also available on Smartlog:

Automated alerts and reminders are sent to responsible person/s, including email reminders; with hierarchical escalation that goes to the very top if tasks are not checked off as completed.

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To request further information or book a free demo, get in contact or fill out the enquiry form below.