Accident Reporting Software - Smartlog™

Accident & Incident Reporting

Although the rate of injuries as a result of workplace accidents and incidents is currently on a long-term downward trend, tens of millions of working days are lost every year as the result of poorly managed safety standards and workplace mishaps.

The law mandates that every employer with 10 or more employees must keep a ‘readily accessible’ logbook for work-related accidents and incidents – The Social Security (Claims and Payments) Regulations 1979.

This software facility provides an accident reporting and incident reporting platform for all workplace incidents – from dangerous near-misses to incidents that result in a fatality

Entries must also be preserved for a minimum of 3 years.

What must be recorded?

According to the HSE, records must be kept for:

■ Any work-related incidents that cause death, diagnosed occupational diseases, injuries and near-misses,

■ All work-related injury that results in a worker being unable to do their full range of normal duties for more than 3 consecutive days (including weekends).

RIDDOR

RIDDOR (Reporting of Injuries, Diseases and Dangerous Occurrences Regulations 2013) is the law that requires the ‘Responsible Person’ in an organisation to report the following to the HSE:

■ Any work-related incidents that cause death, diagnosed occupational diseases, ‘specified’ injuries and ‘dangerous’ near-misses — more information about what qualifies for a RIDDOR report can be found here.

■ All work-related injury that results in a worker being unable to do their full range of normal duties for more than 7 consecutive days (including weekends).

Features

Reporting

Records are centrally logged, sufficiently detailed (and GDPR compliant), time-stamped and readily accessible for legal and archiving purposes. Monitor overall incident type statistics for full compliance overview.

Media Attachments

Supporting images and documents can be attached to any record submission, including a copy of the final RIDDOR report from the HSE. Each case can be more thoroughly reviewed, and a more complete report can be provided.

Vehicle Facility

A motor vehicle accident reporting suite for all company vehicle types. Keep a closer track of all statistics involving your vehicle for insurance, financial and overall compliance purposes.

Hazard Reporting

Report and track every incident from a near-miss involving machinery to a major accident involving individuals. Encourage and improve the reporting of hazards, and raise overall safety standards.

Multiple User Levels

Up to 7 user levels are available, all offering different levels of control: set who can create or edit reports, who can view certain personal data in reports, or who can view a submitted report in the first place.

Audit

A fully digital log-entry process allows for a clear audit trail. All adjustments or updates to a record by any user is noted in the system as well as time-stamped, to ensure the security and integrity of each record.

Smartlog is cloud-based compliance management software for organisations that seek to centralise their fire and health & safety compliance. Along with our knowledge and experience in health and safety, our Accident Reporting facility is more than sufficient enough to fill your organisation’s compliance needs.

For more preventive measures, like for example, a platform that enables the flagging up of premises issues or the highlighting of potential hazards by employees; a log entry facility is also available on Smartlog.

Safesmart also provide fire risk assessment and fire safety training services for our customers around the country through our NEBOSH and IOSH qualified fire safety consultants.

Book a free demo or request more information:

Safesmart LTD

1 Warren Yard
Warren Park
Stratford Road
Milton Keynes
MK12 5NW

T: 01908 320 152
T: 08701 273 999
E: info@safesmart.co.uk

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Accident Reporting