Smartlog 4 Schools

Smartlog™ is Safesmart’s cloud-based online fire and health & safety compliance management software used by over 2,000 schools, colleges and universities.

Safesmart works closely with many schools around the United Kingdom because we are aware about how difficult it can be to ensure your school is fully compliant with fire safety and health & safety legislation as well as further regulatory requirements in the education sector. Too often things slip through the net when you’re busy managing a school, but there is an obligation to staff and pupils alike to make sure that compliance isn’t one of those things.

Be 100% certain that your school is fully compliant with current health & safety laws.

Safesmart’s Smartlog 4 Schools system provides a useful tool and compliance safeguard. Used by over 2,000 schools, academies, colleges, nurseries and universities across the UK and over 147,000 active users, Smartlog software makes managing fire safety and health & safety compliance more simple, more streamlined and more efficient.

Smartlog enables organisations to put all their compliance requirements in one comprehensive central hub.

Safesmart understands the dynamic nature of teaching and non-teaching staff employment – new starters/graduates, temporary, contractual, and retiring staff are all a yearly occurrence; and Smartlog 4 Schools is fully featured and accommodating to the robust school environment.

Smartlog key features:

E-Learning/Training – 20 CPD certified online training courses for all staff members. These include (full list here):

Fire Awareness • Fire Warden • Display Screen Equipment • COSHH Awareness • Health and Safety at Work • Slips Trips and Falls • Working at Heights • Food Hygiene • Manual Handling • Environmental Awareness • Asbestos Awareness • Safeguarding & Prevent • Safeguarding Children Refresher  • Equality & Diversity Awareness • GDPR Awareness

Risk Assessment – Fire, COSHH, Asbestos, Legionella, Work Place Safety Inspections, Agency Workers and DSE Assessments. Custom real-time interactive assessments can also be created.

Asset Management – This facility is for the registering, monitoring, auditing and general management of an organisation’s physical assets. All assets can be linked to set locations, licences/certificates and other related assets; and any updates such as servicing, damage, and repairs can be logged and timestamped. Additionally, a barcode scanner function enables all assets to be electronically tagged and reviewed instantly.

Automated checks and tests – Automatic reminders with a management escalation facility. When a staff member is assigned a task, Smartlog will alert them of what needs to be done and when. There are levels of escalation through management in order to ensure that important tasks are never missed.

• Accident Reporting – A dedicated more detailed logbook specifically for accidents and incidents that occur in the workplace. Submitted RIDDOR reports can be attached to entries alongside supporting images, and the progression and conclusion (final report from RIDDOR) of a case can be logged in the system as a digital record.

Policy Management – Share policy & procedure documents across all members of staff. Host a library of forms and guidance/procedures (Fire and Health & Safety). Upload any documents that you wish to share with your staff.

Audit Trail – Alert system means you will never miss an important issue again, and after you are assessed you retain proof of who did what and when it was done. Every action is time stamped for precise reference.

Log Book – Automated fire safety & health and safety log book facility including Accident and Incident Reporting (RIDDOR). Staff can also report cleaning, repairs & maintenance issues or any incidents that need recording and require further action. Reports via emails are then sent to the assigned department of the individuals responsible for the incident.

Unlimited number of users – Unlimited staff users per site, all with unlimited access to features and training courses.

System Support – A dedicated account manager for your Smartlog account, responsive online and telephone support for further fire and health & safety queries at no additional charge.

A Smartlog iOS app is also available on the App Store so that Risk Assessments and Checks & Tests can be completed without the need of Internet, Wi-Fi, 3G or 4G, and then synchronised once your device gets re-connected to the internet.

Our NEBOSH and IOSH qualified consultants can also provide:

• Fire Risk Assessments

• Health and Safety Audits/Assessments

• On-site training

• Consultancy


Can I be certain that my school isn’t paying too much to be compliant?

We know how expensive the costs of compliance can be, and how cost cutting is paramount at the moment.

We can significantly reduce your servicing & maintenance costs and break down all those costs for you so you know exactly what you are being charged for – no more hidden charges. Currently with Safesmart, the average secondary school can save up to £2,650 every year on servicing and maintenance alone.

Smartlog 4 Schools software provides all of your fire awareness and fire warden training for all staff, and many other courses. This is in addition to providing interactive templates for self monitoring risk assessments for fire, health & safety and any other choice assessments.

Can I be certain that my school is being given the right help and advice?

As a Smartlog 4 Schools account holder, Safesmart will provide you with telephone and email support at no additional cost, and will try to make sure that you have all the information you need to make the correct decisions when it comes to compliance.

If you do need a consultant to visit your school, we will ensure that our pricing is affordable. All of our experienced consultants are more than happy to give you valuable advice on fire and health & safety legislation.


“Safesmart are an ISBL Approved Partner whose software & services are both advanced & affordable to help schools ensure compliance. They have been an Approved Partner for many years with many ISBL members who are happy with their services. ISBL support their brand mission to improve safety, efficiency and affordability.”

– Bethan Cullen, Commercial Director of the Institute of School Business Leadership (ISBL)

To book a free Smartlog demo Click Here, or fill in the form below

Safesmart LTD

1 Warren Yard
Warren Park
Stratford Road
Milton Keynes
MK12 5NW