Risk Assessment – Custom real-time interactive assessments can also be created. Custom assessments can also be created and set up to fully monitor progress in real time. Included templates are:
• Fire
• Health & Safety Audit
• DSE
• COSHH
• Manual Handling
• Asbestos
More information about this module and its templates can be found here.
Asset Management – This facility is for the registering, monitoring, auditing and general management of an organisation’s physical assets.
All assets can be linked to set locations, licences/certificates and other related assets; and any updates such as servicing, damage, and repairs can be logged and timestamped.
Additionally, a barcode scanner function enables all assets to be electronically tagged and reviewed instantly.
More detailed information about this facility can be found here.
E-Learning – More than 20 online health and safety training courses for all staff members, with quiz questions and branded certificates. 24 of these courses are CPD-certified, and included courses are:
• Fire Awareness
• Fire Warden
• DSE
• Manual Handling
• Conflict Management
• Safeguarding
The full training course library can be found here.
Accident Reporting – A dedicated and detailed logbook specifically for accidents and incidents that occur in the workplace.
This facility features access to the RIDDOR reporting portal and submission guidelines for major incidents and accidents that qualify for submission.
Returning RIDDOR reports from the HSE or CQC can be attached to track case progression, complete reports, and maintain a detailed digital record.
More details about this module can be found here.
Checks & Tests – Smartlog’s central compliance hub – a comprehensive and integrated communication system. When a staff member is assigned training or a premises check & test, Smartlog will alert them of exactly what needs to be done and when.
Deadlines for licences, certificates, checks, tests, maintenance, and training all trigger automatic email reminders with a multi-level management escalation facility so important tasks are never missed.
Digital Logbook – A logbook for full premises management, from emergency maintenance and compliance issues to scheduled or completed evacuation drills and fire equipment servicing. Staff can also report cleaning, repairs and maintenance issues that require recording and/or require further action.
All compliance related activities can be logged by any employee and monitored centrally by management; and email alerts are sent to the assigned department of the individuals responsible for dealing with the issue.
Apps are available to download for both Android and iOS devices. Read more information about them below.
Safesmart works closely with hospitals, surgeries and special care facilities across the country, aiding facilities within the healthcare sector to maintain high health & safety standards and be compliant with fire safety legislation amongst the long list of regulatory requirements governing both the NHS and private healthcare institutions.
Understandingly, the subject of health & safety compliance is not a simple one when it comes to healthcare in the UK. The Department of Health and Social Care (DHSC) which oversees the NHS and is also responsible for government health and social care policy contains the non-departmental Care Quality Commission (CQC) – an independent regulator that states:
“We make sure health and social care services provide people with safe, effective, compassionate, high-quality care and we encourage care services to improve.”
When managing an organisation, a few things slip through the next; but Smartlog® is purposed to make sure that fire and health & safety compliance is not one of those things. Smartlog is currently used by NHS facilities and care providers for its range of compliance tools and ability to significantly increase efficiency in management.
The Health and Safety Executive (HSE) retains sole authority for the enforcement, investigation and prosecution of workplace health & safety, however the CQC is responsible for care standards and safety in the health and care sector. Therefore a clearer understanding is needed of the roles both government bodies play in regards to health & safety.
According to the Memorandum of Understanding (MoU) between the Care Quality Commission (CQC) and the Health and Safety Executive (HSE):
Evidently healthcare providers will encounter many different policy and procedural differences that are exclusive to their sector, e.g. the RIDDOR reporting guidance for health and social care providers. With this in mind, and relying on our knowledge and experience in the healthcare sector, Safesmart will assist and guide your organisation with operating to both CQC and HSE guidelines.
Smartlog® is used in over 6,000 locations by more than 160,000 active users.
Safesmart also provides services that are only available to Smartlog customers.
1 Warren Yard
Warren Park
Stratford Road
Milton Keynes
MK12 5NW