Our Christmas Operating Hours

The Safesmart team would like to wish all our customers and their families a very Merry Christmas. After a difficult and challenging 2020, we hope that you all enjoy a happy new year.

For the Christmas holiday period, our office operating hours will be as following:

Closed from: Wednesday 23 December, 5.30 PM
Opening on: Monday 4 January, 9 AM.

During this period, our telephone number will be out-of-hours and all mailboxes will be monitored periodically.

We would once again like to thank our customers for their support during this challenging year.

Best wishes, 
The Safesmart Team

HSE 2019/20 health & safety at work statistics: The 5 key takeaways

The HSE have released the annual health and safety figures for the year 2019/2020, and here are the 5 key takeaways.

Please note that this report falls largely outside the impact of the COVID-19 pandemic on public life (the first nationwide lockdown began 23rd March). Therefore findings should not be mainly attributed as to being the results of the pandemic.

1. Worker stress, depression or anxiety cases are up 37% from last year:

The cases for new and long-standing illnesses last year totalled 1.35 million, and this year’s figure is up a significant 21% to 1.63 million.

However, the most significant news: stress, depression or anxiety cases have gone up by a worrying 37% and are now the primary illness type (51%) of all new and long-standing illness cases (they made up 45% of cases last year). Stress, depression or anxiety are also responsible for an estimated 17.9 million working days lost this year – a massive increase of 40% from last year.

Overall, working days lost due to illness have gone up by 9 million (a 39% increase) from last year to 32.5 million – the highest number since 2001/02.

However, the prevalence of work-related musculoskeletal disorder cases (480,000) fell by around 18,000 cases compared to 18/19, although new incidents were 14,000 more than last year.

2. Infectious disease cases had not increased by the end of March:

In the latest Labour Force Survey, work-related infectious disease (virus, bacteria) incidents remain unchanged from last year at around 24,000 cases, below the 2017 to 2019 3-year average of just over 30,000 cases. It must be noted again that the survey only relates to ill-health cases during the 12-month period before March this year.

However with the first COVID-19 case in the UK confirmed on 31 January, this is a notable finding.

3. Workplace fatalities reached a record low:

There were 111 worker (or employees/self-employed) fatalities in 19/20 – the lowest figure ever reported by RIDDOR since records began in 1974. The rate of fatal injuries also fell to a record low of 0.34 per 100,000 workers.

Whilst falls from height remain the biggest cause of death to workers (26%), the overall fall in fatalities continues an ongoing positive downward trend.

4. There are less serious injuries occurring at work, but more people are getting injured:

This year there were 4,937 less non-fatal injuries than last year for the lowest recorded figure from RIDDOR since 1985. Slips, trips or falls remain the biggest cause of RIDDOR reported injuries (29%).

However, this contrasts with Labour Force Survey statistics reporting 112,000 more non-fatal workplace injuries than last year, reaching the highest figure since 2010/11 with an estimated 693,000 cases this year.

Additionally, an estimated 6.3 million days were lost due to workplace injury – an increase of 1.6 million (34%) from last year.

This means that an estimated 38.8 million working days this year were lost due to work-related ill-health and non-fatal injuries; of which, at 10.6 million days more than 2018/19 is the largest single-year change on record.

5. HSE notices, prosecutions and fines fell significantly this year

2019/20 saw a 21% fall in notices issued by enforcing bodies, a 13% & 12% drop in prosecutions & convictions respectively by the HSE (and the Crown Office and Procurator Fiscal Service in Scotland), and a 34% drop in fines.

The construction industry remained the sector with the most convictions (42% of all convictions), but manufacturing organisations were responsible for 45% of all fines received (£16 million) whilst only responsible for 27% of convictions.


HSE (2020) ‘Health and safety statistics’. Available at: (accessed: 24/11/2020)

HSE (2020) ‘Workplace fatal injuries in Great Britain, 2020’. Available at: (accessed: 24/11/2020)

HSE (2020) ‘Kinds of accident statistics in Great Britain, 2020’. Available at: (accessed: 24/11/2020)

HSE (2020) ‘Historical picture statistics in Great Britain, 2020 – trends in work-related ill health and workplace injury’. Available at: (accessed: 24/11/2020)

HSE (2020) ‘Enforcement statistics in Great Britain, 2020’. Available at:

HSE (2020) ‘LFS – Labour Force Survey – Self-reported work-related ill health and workplace injuries: Index of LFS tables’. Available at: (accessed: 24/11/2020)

HSE (2020) Potential impact of COVID-19 on HSE’s main statistical data sources in 2019/20 (accessed 24/11/2020)

Document Library facility now available on Smartlog®

As today marks the beginning of a month-long lockdown, and for some, the return to homeworking, we are very pleased to announce the brand-new release of a Document Library facility on Smartlog.

This new feature will allow for the easy storage, management and distribution of policies, procedures and other important files within your entire organisation — a crucial solution to digitalising your health and safety compliance during this tumultuous period for businesses and institutions everywhere.

Within this facility, users will be able to:

  • Share any important documents to specific locations, departments, person/s
  • Manage their document library centrally — a secure platform for employees to access important files when they need to
  • Set any documents to be distributed weekly, monthly, annually or any custom period of choice
  • Keep a closer eye on compliance with date and timestamped read-receipts — a read deadline of any length can be set, with an escalation feature for overdue assignments
  • Create qualifying questions to ‘pass’ or confirm that the assignment has been completed — from a simple confirmation to an in-depth assessment
  • Like other facilities on Smartlog, users can freely export reports for their own manual records if they wish.

For current Smartlog 5 customers, the Document Library is accessible completely free of charge*, along with unlimited access to our brand new Fire Risk Assessment Template, COVID-19 Track and Trace facility, and other exciting features that we have added in just the last few months.

*Included within existing annual licence price

To book a demo of the Document Library for your organisation or to request more information about Smartlog, visit our contact page or send us your query to

Download the new Smartlog® iOS App

A new updated Smartlog® app for iOS devices is now available for free download on the App store. Operating only on devices running iOS 13.0 and above (iPhone 6S and later models), the new release provides the following features: 

  • complete and sign off checks & tests offline
  • create, complete and review risk assessments offline
  • complete your e-learning (requires an internet connection)
  • view your organisation’s compliance across all areas
  • submit log entries offline
  • full access to the accident reporting facility — report or view accident & incident submissions
  • asset management — manually scan & review your inventory, and action outstanding certification

The app takes full advantage of the technological capabilities of smartphone and tablet devices in order to enhance the use of Smartlog, with barcode scanning via camera and NFC support in the asset management facility, and the ability to attach media more seamlessly within the risk assessment and accident reporting facilities.

The previous iOS app is no longer appearing on the App store or receiving development updates, so users are recommended to uninstall the old one and replace it with the new up-to-date release as soon as possible.

To download the app, click here or find it listed as ‘Smartlog by Safesmart’ in the App Store

Safesmart becomes UK Government G-Cloud 12 supplier

We are pleased to announce that Safesmart has become a G-Cloud 12 supplier, supplying the health & safety compliance management cloud-hosted software Smartlog® to the public sector through the UK Government’s framework.

The G-Cloud initiative, which began in 2012, was set up to ease the procurement process of cloud-affiliated technological services by public sector bodies — which includes central government, local government and emergency services departments.

The G-Cloud framework is operated by the Crown Commercial Service (CCS), and Smartlog is now listed and supplied on the Digital Marketplace under the ‘Cloud software’ category: “Applications that are accessed over the internet and hosted in the cloud.

New: Fire Risk Assessment Template

After months of hard work by our Professional Services and Smartlog Development team, we are pleased and excited to announce that we are launching our new fire risk assessment template.

We have added some new features and changes, including:

  • Risk rating
  • Real-time compliance pie chart
  • Design and layout has been updated
  • Additional information to support the HSE 5-step risk assessment process
  • Fire Service access
  • Creation of actions — check & test
  • Add a site plan
  • Improved PDF layout when exporting/printing

The new template is based on the PAS 79 (Publicly Available Specification-79) methodology for undertaking a fire risk assessment to identify the risk of fire and the consequences if one was to occur.

PAS 79 was produced by the British Standards Institute and is recommended by the Institution of Fire Engineers and the Northern Ireland Fire Safety Panel.

If you have arranged a fire risk assessment to be completed by one of our fire risk assessors, they will be now be using the new fire risk assessment (unless your organisation has a bespoke template).

If you have any questions, or would like to activate the new fire risk assessment now, please contact your Account Manager, and they will be happy to assist you.

New Smartlog® Feature: ‘Track & Trace’

As more people return to workplaces amidst tightening social restrictions and the looming possibility of a second wave of infections, organisations are under pressure to maintain – or increase their safety measures in order to reduce infections and prevent a potential second lockdown.

One of these measures is the implementation of an effective ‘Track and Trace’ system in order to isolate any cases, prompt the self-isolation of any potentially infected individuals and prevent the further spreading of the virus – which is especially important in a medium or large organisation with many people.

To assist our customers – especially those in the education sector, we have now released a Track and Trace facility on Smartlog. Visitors to your organisation can quickly scan in to a selected location and submit their contact details, with no login needed.

In the event that any individuals need to be contacted, records are available for a GDPR-compliant 21 days before they are automatically removed from the system.

In order to learn more about this new feature or request a phone or web demo from a member of our team, contact our customer services team on: or call us on 01908 320152.

Coronavirus (COVID-19): Business Resources

More information about our COVID-19 eLearning course can be found here:

As industries slowly re-open and schools & businesses resume operations, it is of utmost priority to ensure that work premises of all types are risk assessed for COVID-19, necessary control measures are applied, and all employees are fully trained on minimizing the transmission of the coronavirus.

Brand New Courses

In order to help our customers navigate through the health & safety challenges which the COVID-19 pandemic presents – and its legal & practical impact on key business functions, Safesmart has created a Coronavirus (COVID-19) Awareness training course utilising the latest information available from Public Health England, the World Health Organisation (WHO), the NHS and the Health & Safety Executive (HSE).

This course provides information about the following practical measures that can be implemented by businesses – if necessary:

  • Personal Protective Equipment (PPE)
  • Hand sanitizer/disinfectant
  • Temperature checking
  • Clear Signage
  • Working from home
  • Social distancing/restricting numbers

A Safe Working from Home eLearning course is also available to help protect against the dangers associated with DSE for those employees working from home.

Re-opening Schools

Along with a separate COVID-19 eLearning course for educational institutions, an in-depth COVID-19 Risk Assessment Checklist has also been created to ensure that schools and colleges re-open as safely as possible – and within government guidelines.

Safesmart to launch £50,000 school kit sponsorship grant

Last summer, Milton Keynes won its bid to be named as a European City of Sport for 2020 – awarded by the European Cities and Capitals of Sport Federation (ACES Europe); and to celebrate this achievement, Safesmart is launching a school kit sponsorship grant worth £50,000 over the next decade.

The sponsorship grant will be open exclusively to all schools that are Safesmart customers using the health and safety compliance software Smartlog; with Milton Keynes local St Mary and St Giles Church of England School becoming the first official recipient of the award.

Headteacher Kate Holland said:

“We are delighted that a local business has so kindly chosen to sponsor our football team. We are extremely grateful for Safesmart’s support.”

Also adding:

“With school budgets becoming tighter, this sort of support goes a long way in encouraging all to succeed in sport.”

All schools which use Smartlog for their health and safety compliance will be eligible to apply directly for the grant a maximum of once each per year, with each successful individual award being worth up to £500.

The formal application process will open in April 2020, with successful recipients being announced before the school summer holidays.

Last Week in Health and Safety

Color, Egg, Broken

A quick round-up of the biggest health and safety stories from the week commencing 18th November 2019:

A ‘No-light’ Christmas in Penbury

Last week Kent County Council refused to issue a Christmas lights permit for Penbury because the planned lights and decorations are twice as heavy as the lamp posts can safely hold. This last minute decision by the council has left no room for alternative arrangements. Full story here.

Egg production company ordered to shell out over £60,000 in fines

A Lancashire egg production company was fined £60,000 by the HSE after a forklift overturned and seriously injured its driver.

“Companies should be aware that HSE will not hesitate to take appropriate enforcement action against those that fall below the required standards” said the HSE inspector, as Staveley’s Eggs Ltd were also ordered to pay costs of £4,259.42. Full story here.

Combustible cladding concerns could involve ‘more than 100,000 buildings’

According to Inside Housing, minutes from a September meeting between representatives of London boroughs and government officials revealed that reducing the official high-rise building threshold from 18-metres to 11-metres would raise the amount of buildings under scrutiny from just 12,000 to over 100,000. Full story here.

Smartlog® App for Android

What’s New?

We have now released a Smartlog® application for Android devices, which opens up a new dimension for integrating the compliance management system into your organisation’s health and safety processes.

Perhaps most notably, all but one of Smartlog’s modules can now be engaged with offline – something that was only possible with the risk assessment and checks & tests modules in the iOS App. This capability allows risk assessments to be carried out and reviewed even in remote areas with no internet access, accident reports to be drafted without the interruption of a faulty connection, and access to view your asset database with no network coverage.

Upon re-connection, you can sync your device to the Smartlog sever, and everything is updated and timestamped to provide extra clarity in the event of an audit.

Media Integration

We have aimed to utilise the technological capabilities of smartphone and tablet devices in order to enhance the use of Smartlog.

Some industries are more fast-paced than others and require a system that users can interact with efficiently, and one that supports instant and precise communication – and this app does exactly that.

Barcode scanning and NFC support are just two new features of the Smartlog application (more app information here), enabling asset monitoring to become a quicker and more fluid operation.

Health and safety personnel can immediately attach videos or photos to give greater detail to their risk assessment findings, and all employees can regularly log premises hazards on the spot and to greater visual detail and send out an alert to their colleagues – and potentially prevent accidents.

Health & Safety Culture

Along with Smartlog’s desktop features, this app has been created in order to seamlessly integrate the system into the daily operations of your fire and health & safety compliance, and encourage a culture of personal safety and collective responsibility.

The Smartlog® app for Android devices can be downloaded on: