We are very pleased to announce the brand new release of a Contract Management facility in Smartlog® – a module that gives your business the ability to store and manage all your suppliers, contracts & agreements securely, with precise control over user access and expiry/renewal notification.
Contract Management provides your organisation with the following abilities:
Set up automated reminders
Closely manage your supplier database, customers, contracts, or one-time jobs, and set automated reminders to be sent out by the system to your supplier or customer – or send out emails instantly with a single click.
Keep track of every transaction, agreement expiry dates, contract renewal dates – or even the indemnity insurance details of a supplier
Fully customise your categories
Categorise your contracts to great detail, and even assign different users to each manage their own group of contracts.
Smartlog’s new visual reporting will instantly display overall contract values for any chosen area, upcoming expiries or any other metric you choose.
This new module is completely free for all our customers who use the full version of Smartlog, and is immediately available for Company Admins to use.
To book a demo of Contract Management for your organisation or to request more information about Smartlog, visit our contact page or send us your query to firstname.lastname@example.org
With the majority of schools and colleges in the UK returning to in-person learning on 8 March – and following many requests from school leaders and safety officials; we have now added the ability to record and report on COVID-19 lateral flow testing within Smartlog.
As today marks the beginning of a month-long lockdown, and for some, the return to homeworking, we are very pleased to announce the brand-new release of a Document Library facility on Smartlog.
This new feature will allow for the easy storage, management and distribution of policies, procedures and other important files within your entire organisation — a crucial solution to digitalising your health and safety compliance during this tumultuous period for businesses and institutions everywhere.
Within this facility, users will be able to:
Share any important documents to specific locations, departments, person/s
Manage their document library centrally — a secure platform for employees to access important files when they need to
Set any documents to be distributed weekly, monthly, annually or any custom period of choice
Keep a closer eye on compliance with date and timestamped read-receipts — a read deadline of any length can be set, with an escalation feature for overdue assignments
Create qualifying questions to ‘pass’ or confirm that the assignment has been completed — from a simple confirmation to an in-depth assessment
Like other facilities on Smartlog, users can freely export reports for their own manual records if they wish.
A new updated Smartlog® app for iOS devices is now available for free download on the App store. Operating only on devices running iOS 13.0 and above (iPhone 6S and later models), the new release provides the following features:
complete and sign off checks & tests offline
create, complete and review risk assessments offline
complete your e-learning (requires an internet connection)
view your organisation’s compliance across all areas
submit log entries offline
full access to the accident reporting facility — report or view accident & incident submissions
asset management — manually scan & review your inventory, and action outstanding certification
The app takes full advantage of the technological capabilities of smartphone and tablet devices in order to enhance the use of Smartlog, with barcode scanning via camera and NFC support in the asset management facility, and the ability to attach media more seamlessly within the risk assessment and accident reporting facilities.
The previous iOS app is no longer appearing on the App store or receiving development updates, so users are recommended to uninstall the old one and replace it with the new up-to-date release as soon as possible.
To download the app, click here or find it listed as ‘Smartlog by Safesmart’ in the App Store
As more people return to workplaces amidst tightening social restrictions and the looming possibility of a second wave of infections, organisations are under pressure to maintain – or increase their safety measures in order to reduce infections and prevent a potential second lockdown.
One of these measures is the implementation of an effective ‘Track and Trace’ system in order to isolate any cases, prompt the self-isolation of any potentially infected individuals and prevent the further spreading of the virus – which is especially important in a medium or large organisation with many people.
To assist our customers – especially those in the education sector, we have now released a Track and Trace facility on Smartlog. Visitors to your organisation can quickly scan in to a selected location and submit their contact details, with no login needed.
In the event that any individuals need to be contacted, records are available for a GDPR-compliant 21 days before they are automatically removed from the system.
In order to learn more about this new feature or request a phone or web demo from a member of our team, contact our customer services team on:
We have now released a Smartlog® application for Android devices, which opens up a new dimension for integrating the compliance management system into your organisation’s health and safety processes.
Perhaps most notably, all but one of Smartlog’s modules can now be engaged with offline – something that was only possible with the risk assessment and checks & tests modules in the iOS App. This capability allows risk assessments to be carried out and reviewed even in remote areas with no internet access, accident reports to be drafted without the interruption of a faulty connection, and access to view your asset database with no network coverage.
Upon re-connection, you can sync your device to the Smartlog sever, and everything is updated and timestamped to provide extra clarity in the event of an audit.
We have aimed to utilise the technological capabilities of smartphone and tablet devices in order to enhance the use of Smartlog.
Some industries are more fast-paced than others and require a system that users can interact with efficiently, and one that supports instant and precise communication – and this app does exactly that.
Barcode scanning and NFC support are just two new features of the Smartlog application (more app information here), enabling asset monitoring to become a quicker and more fluid operation.
Health and safety personnel can immediately attach videos or photos to give greater detail to their risk assessment findings, and all employees can regularly log premises hazards on the spot and to greater visual detail and send out an alert to their colleagues – and potentially prevent accidents.
Health & Safety Culture
Along with Smartlog’s desktop features, this app has been created in order to seamlessly integrate the system into the daily operations of your fire and health & safety compliance, and encourage a culture of personal safety and collective responsibility.
At the tail-end of July, Safesmart released an Asset Management system – the biggest update to Smartlog since the current version of Accident Reporting was introduced within the release of Smartlog 5 in September 2016.
Utilising an in-depth and interactive asset registering system and centralising compliance management are both desirable objectives for an organisation; especially in the education and healthcare sectors where regular government body inspections are carried out, and equipment, certificates and licenses have to be valid and up-to-date.
For no added cost to Smartlog customers, our Asset Management system achieves both the aforementioned objectives, providing vast monitoring capabilities in relation to overall compliance as well as asset value tracking – such as depreciation, damage, repair and item condemnation/write-off.
However because the management of assets/inventory does not consistently intersect with health & safety compliance, deficiencies within Asset Management will not be included in the ‘Checks & Tests’ facility on Smartlog – displayed separately instead within the Asset Management facility itself; but automated email alerts and hierarchical escalation remain.
Also featuring barcode scanning & tagging, media attachments, bulk asset uploading and one-button reporting; the facility has the capabilities and versatility to be utilised as a high-gear inventory control system or as a simple digital asset register.