‘Medical Tracking’ facility now available on Smartlog®

We are very pleased to announce the release of a Medical Tracking facility in Smartlog®.

This module is a secure facility for dedicated medication management – from tracking dosages to automatically notifying carers, parents or guardians when a medication is due to expire or has expired.

Medical Tracker provides your organisation with the following abilities:


People Management

  • Keep track of all treatments & dosages administered to an individual, and securely maintain their user profile to make sure medication is always up to date.
  • Add multiple contacts to each profile, who can be automatically alerted when medication is due to expire.

Medication Management

  • Keep track of the different medications in your premises – filter by exact location, and make sure all required supplies are always fully stocked.
  • One button importing – effortlessly transfer data from your current system or a spreadsheet into Smartlog.


Treatment Management

  • Keep track of all treatments & dosages administered to an individual, and securely maintain their user profile to make sure medication is always up to date.
  • Add multiple contacts to each profile, who can be automatically alerted when medication is due to expire.

This new module is completely free for all our customers who use the full version of Smartlog, and is immediately available for Company Admins to use.

To book a demo of ‘Medical Tracking’ for your organisation or to request more information about Smartlog, visit our contact page or send us your query to info@safesmart.co.uk

‘Contract Management’ now available on Smartlog®

We are very pleased to announce the brand new release of a Contract Management facility in Smartlog® – a module that gives your business the ability to store and manage all your suppliers, contracts & agreements securely, with precise control over user access and expiry/renewal notification.

Contract Management provides your organisation with the following abilities:


Set up automated reminders

  • Closely manage your supplier database, customers, contracts, or one-time jobs, and set automated reminders to be sent out by the system to your supplier or customer – or send out emails instantly with a single click. 
  • Keep track of every transaction, agreement expiry dates, contract renewal dates – or even the indemnity insurance details of a supplier

Fully customise your categories

  • Categorise your contracts to great detail, and even assign different users to each manage their own group of contracts.
  • Smartlog’s new visual reporting will instantly display overall contract values for any chosen area, upcoming expiries or any other metric you choose.

This new module is completely free for all our customers who use the full version of Smartlog, and is immediately available for Company Admins to use.

To book a demo of Contract Management for your organisation or to request more information about Smartlog, visit our contact page or send us your query to info@safesmart.co.uk

Lateral Flow Testing facility now available on Smartlog®

With the majority of schools and colleges in the UK returning to in-person learning on 8 March – and following many requests from school leaders and safety officials; we have now added the ability to record and report on COVID-19 lateral flow testing within Smartlog.

Similar to the Track and Trace facility that we added last September, the basic breakdown is the following:

  • A unique QR code (and link) is available to all organisations.
  • When the code is scanned (or the link is followed), the user is presented with a simple form to complete.
  • If a user enters a positive test result, the Admin will be sent an email notification.
  • Users do not have to be logged in to Smartlog to view and complete this form.

For current Smartlog 5 customers, the Lateral Flow Testing facility is accessible completely free of charge, along with unlimited access to our brand new Fire Risk Assessment TemplateCOVID-19 Track and Trace facility, and many other existing features.

To book a demo of the new facility for your organisation or to request more information about Smartlog, visit our contact page or send us your query to info@safesmart.co.uk

Document Library facility now available on Smartlog®

As today marks the beginning of a month-long lockdown, and for some, the return to homeworking, we are very pleased to announce the brand-new release of a Document Library facility on Smartlog.

This new feature will allow for the easy storage, management and distribution of policies, procedures and other important files within your entire organisation — a crucial solution to digitalising your health and safety compliance during this tumultuous period for businesses and institutions everywhere.

Within this facility, users will be able to:

  • Share any important documents to specific locations, departments, person/s
  • Manage their document library centrally — a secure platform for employees to access important files when they need to
  • Set any documents to be distributed weekly, monthly, annually or any custom period of choice
  • Keep a closer eye on compliance with date and timestamped read-receipts — a read deadline of any length can be set, with an escalation feature for overdue assignments
  • Create qualifying questions to ‘pass’ or confirm that the assignment has been completed — from a simple confirmation to an in-depth assessment
  • Like other facilities on Smartlog, users can freely export reports for their own manual records if they wish.

For current Smartlog 5 customers, the Document Library is accessible completely free of charge*, along with unlimited access to our brand new Fire Risk Assessment Template, COVID-19 Track and Trace facility, and other exciting features that we have added in just the last few months.

*Included within existing annual licence price

To book a demo of the Document Library for your organisation or to request more information about Smartlog, visit our contact page or send us your query to info@safesmart.co.uk

Download the new Smartlog® iOS App

A new updated Smartlog® app for iOS devices is now available for free download on the App store. Operating only on devices running iOS 13.0 and above (iPhone 6S and later models), the new release provides the following features: 

  • complete and sign off checks & tests offline
  • create, complete and review risk assessments offline
  • complete your e-learning (requires an internet connection)
  • view your organisation’s compliance across all areas
  • submit log entries offline
  • full access to the accident reporting facility — report or view accident & incident submissions
  • asset management — manually scan & review your inventory, and action outstanding certification

The app takes full advantage of the technological capabilities of smartphone and tablet devices in order to enhance the use of Smartlog, with barcode scanning via camera and NFC support in the asset management facility, and the ability to attach media more seamlessly within the risk assessment and accident reporting facilities.

The previous iOS app is no longer appearing on the App store or receiving development updates, so users are recommended to uninstall the old one and replace it with the new up-to-date release as soon as possible.

To download the app, click here or find it listed as ‘Smartlog by Safesmart’ in the App Store

New: Fire Risk Assessment Template

After months of hard work by our Professional Services and Smartlog Development team, we are pleased and excited to announce that we are launching our new fire risk assessment template.

We have added some new features and changes, including:

  • Risk rating
  • Real-time compliance pie chart
  • Design and layout has been updated
  • Additional information to support the HSE 5-step risk assessment process
  • Fire Service access
  • Creation of actions — check & test
  • Add a site plan
  • Improved PDF layout when exporting/printing

The new template is based on the PAS 79 (Publicly Available Specification-79) methodology for undertaking a fire risk assessment to identify the risk of fire and the consequences if one was to occur.

PAS 79 was produced by the British Standards Institute and is recommended by the Institution of Fire Engineers and the Northern Ireland Fire Safety Panel.

If you have arranged a fire risk assessment to be completed by one of our fire risk assessors, they will be now be using the new fire risk assessment (unless your organisation has a bespoke template).

If you have any questions, or would like to activate the new fire risk assessment now, please contact your Account Manager, and they will be happy to assist you.

New Smartlog® Feature: ‘Track & Trace’

As more people return to workplaces amidst tightening social restrictions and the looming possibility of a second wave of infections, organisations are under pressure to maintain – or increase their safety measures in order to reduce infections and prevent a potential second lockdown.

One of these measures is the implementation of an effective ‘Track and Trace’ system in order to isolate any cases, prompt the self-isolation of any potentially infected individuals and prevent the further spreading of the virus – which is especially important in a medium or large organisation with many people.

To assist our customers – especially those in the education sector, we have now released a Track and Trace facility on Smartlog. Visitors to your organisation can quickly scan in to a selected location and submit their contact details, with no login needed.

In the event that any individuals need to be contacted, records are available for a GDPR-compliant 21 days before they are automatically removed from the system.

In order to learn more about this new feature or request a phone or web demo from a member of our team, contact our customer services team on:

customerservices@safesmart.co.uk or call us on 01908 320152.

Smartlog® App for Android

What’s New?

We have now released a Smartlog® application for Android devices, which opens up a new dimension for integrating the compliance management system into your organisation’s health and safety processes.

Perhaps most notably, all but one of Smartlog’s modules can now be engaged with offline – something that was only possible with the risk assessment and checks & tests modules in the iOS App. This capability allows risk assessments to be carried out and reviewed even in remote areas with no internet access, accident reports to be drafted without the interruption of a faulty connection, and access to view your asset database with no network coverage.

Upon re-connection, you can sync your device to the Smartlog sever, and everything is updated and timestamped to provide extra clarity in the event of an audit.

Media Integration

We have aimed to utilise the technological capabilities of smartphone and tablet devices in order to enhance the use of Smartlog.

Some industries are more fast-paced than others and require a system that users can interact with efficiently, and one that supports instant and precise communication – and this app does exactly that.

Barcode scanning and NFC support are just two new features of the Smartlog application (more app information here), enabling asset monitoring to become a quicker and more fluid operation.

Health and safety personnel can immediately attach videos or photos to give greater detail to their risk assessment findings, and all employees can regularly log premises hazards on the spot and to greater visual detail and send out an alert to their colleagues – and potentially prevent accidents.

Health & Safety Culture

Along with Smartlog’s desktop features, this app has been created in order to seamlessly integrate the system into the daily operations of your fire and health & safety compliance, and encourage a culture of personal safety and collective responsibility.

The Smartlog® app for Android devices can be downloaded on: https://play.google.com/store/apps/details?id=com.safesmart.android.smartlog

Safesmart releases Asset Management System

Asset Management, smartlog
Asset Management features barcode tagging & scanning, media attachments, bulk asset uploading and one-button reporting.

At the tail-end of July, Safesmart released an Asset Management system – the biggest update to Smartlog since the current version of Accident Reporting was introduced within the release of Smartlog 5 in September 2016.

Utilising an in-depth and interactive asset registering system and centralising compliance management are both desirable objectives for an organisation; especially in the education and healthcare sectors where regular government body inspections are carried out, and equipment, certificates and licenses have to be valid and up-to-date.

For no added cost to Smartlog customers, our Asset Management system achieves both the aforementioned objectives, providing vast monitoring capabilities in relation to overall compliance as well as asset value tracking – such as depreciation, damage, repair and item condemnation/write-off.

However because the management of assets/inventory does not consistently intersect with health & safety compliance, deficiencies within Asset Management will not be included in the ‘Checks & Tests’ facility on Smartlog – displayed separately instead within the Asset Management facility itself; but automated email alerts and hierarchical escalation remain.

Also featuring barcode scanning & tagging, media attachments, bulk asset uploading and one-button reporting; the facility has the capabilities and versatility to be utilised as a high-gear inventory control system or as a simple digital asset register.

You can read more about Asset Management here.

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